VILLAGE OF DECATUR REGULAR BOARD MEETING January 9th, 2025 @ 5:30 PM NOTE: Everyone must use the microphones at the table. The audience must be quiet during the meeting. If you want to ask a question and you are not on the agenda, you must raise your hand, get permission from the Chairman, and come to the microphone before speaking. If you are on the agenda the same rule applies. THE VILLAGE BOARD HAS THE RIGHT TO MODIFY THE AGENDA AT THE REGULAR MEETING WHEN CONVENED. MEETING IS OPEN TO THE PUBLIC. A COPY OF THE OPEN MEETINGS ACT IS LOCATED ON THE NORTH WALL. A COPY OF THE MEETING NOTICE WAS POSTED AT THE CITY HALL, POST OFFICE, FIRST NEBRASKA BANK, AND DECATUR EXPRESS. Guests signing in were. Rod Nelson, Peggy Haeffner, Greg Jump, Judy Connealy, Garrett Johnson, Debbie Krutilek. Guests not signing in were Matthew Munderloh, Ray and Julie Metcalf. 1) REGULAR MEETING CALLED TO ORDER BY CHAIRMAN SIECKE Roll Call: Anderson-yes, Hightree-yes, Kirschenman-yes, McCullock-yes, Troutman-yes Quorum Present-yes 2) EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING: Roll Call: Anderson-yes, Hightree-yes, Kirschenman-yes, McCullock-yes, Troutman-yes 3) AGENDA AND MINUTES OF THE PREVIOUS MONTH'S MEETING RECEIVED: Roll Call: Anderson-yes, Hightree-yes, Kirschenman-yes, McCullock-yes, Troutman-yes 4) APPROVAL AND/OR CORRECTION AND SUSPENDED READING OF THE PREVIOUS MONTH MINUTES. There were none. Roll Call: Anderson-yes, Hightree-yes, Kirschenman-yes, McCullock-yes, Troutman-yes 5) REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES: 1) Police: Monthly Report No report. Anderson stated that he would have the Clerk write a letter asking the Officers that work if they could keep a daily log of what has been done. Anderson had nothing but good things to say about Officer Hedlund, he stated that she takes care of our community when she is on duty. Troutman and Anderson have a couple of Officers that they are going to talk with also. A. 2001 and 2008 Police Cars. Anderson stated he would like to sell both of these vehicles. Troutman stated he would like to sell the 2001 Crown Victoria and strip down and detail the 2008 Crown Victoria and use it for classes that the maintenance crew have to go to. The Clerk will run an ad for the newspaper for sealed bids on the 2001 Crown Victoria. Troutman made a motion to run an ad in the newspaper for sealed bids on the 2001 Crown Victoria. Bids will be due in the Village Office by the February 13th meeting. Kirschenman seconded the motion. Roll Call: Anderson-yes, Hightree-yes, McCullock-yes, Troutman-yes, Kirschenman-yes. Motion Carries. 2) Lights: Monthly Report A. Two meters pulled. B. Lights at cost for the Maple Villa. Debbie Krutilek came to the table representing the Maple Villa. Anderson has some concerns with the Maple Villa having the Christmas lights running all year long. Debbie stated that the Manager of the Maple Villa unplugs the lights and some of the tenants plug them back in. She stated that they are trying to get things straightened out financially. They only have one apartment open right now, and they have someone interested in the apartment. She stated they are very appreciative of the lights at cost. They have some appliances that are going bad, so they will have to purchase new. Anderson has some concerns with the mowing at the Villa. Kirschenman asked if we could have Rob Sparks mow for the Villa once weekly? The Villa has their own mower. The Villa has had volunteers to mow, but due to the liability they cannot. The Board is willing to keep the at cost rate, they just ask to be kept informed of how they are doing. 3) Water & Sewer: Monthly Report- A. Water Loss-.52%. B. Water and Sewer Certification. Anderson and Troutman are going to talk with Michael Parsons and Skylar McMullin about getting their water and sewer certifications. They will be getting six months to get these done. 4) Parks: Income $1,181.86. The guys have replaced the boards on the picnic tables that needed replaced. Larry McCullock is getting a bid for a new grinder for the fish cleaning station, this will be on next months agenda. Troutman asked about reseeding the park? Possibly do it in March of this year. Possibly get someone to till it for the Village. Anderson asked about the boards that need replaced on the walk bridge, and how it was going? 5) Streets: Monthly Report January Highway Allocation: $6,813.26 Motor Vehicle Fees- $1,248.46. October 2024 Sales Tax $5,996.19, ½ to LB840. Motor Vehicle Sales Tax $2,300.88. Anderson asked if there were any street work planned for 2025? Troutman stated just maintenance. Kirschenman stated that when the sewer project on Second Avenue gets completed that road needs to be done. Anderson asked about the road to Hillcrest Cemetery? That road is getting pretty rough. It is on the One- & Six-Year Plan. 6) Sears Center- Alex Shriver was here on January 3, 2025 to clean and inspect the exercise equipment. He found no problems. Troutman stated the water softener needs replaced. The computer board is not working. The Clerk will get a bid for the softener. Jackie Anderson asked to get a new shelf in the storage area of the Sears Center. Troutman stated to talk with Rob Sparks and see what he can do. 6) OLD BUSINESS: 1. Village Attorney. He came to the table. Matt asked if there was anything else? Kirschenman asked about the ATV/UTV Ordinance, Matt stated it cannot be changed by the Village, the State Statute would have to be changed first. Only the Legislature can change the Statute. Troutman asked if Hightree talked with Matt about the LB840 money to be used for updating the Comprehensive Plan, Hightree stated we cannot use the LB840 for this. Hightree asked the Clerk if she had talked with Matt about the paperwork that the Carson Foundation needed for the grants? Matt stated that he is working with Dax on this issue. Troutman asked about the court cases for property cleanups? Matt stated that the sentencing will be in a couple of weeks. As far as the condemnation, he has not received the registered letter has not been returned. 2. Greg Jump-Building Permit. Greg came to the table to explain what he wants to do on Lots North ½ Lot 4 and Lot 5 in Block 21. He wants to build a 16x24 addition on the back of the store, the issue is that the sewer main will run under his addition (which is his property). He explained with the aid of a map to our attorney what the issue is. He replaced his whole line on his property and allowed the adjoining property owner to hook onto the new line. He is leaving enough room between his building and the Community Club building that if anything goes wrong with that main that it can be fixed. Greg is willing to take on that responsibility of rerouting that main if anything does happen to it. He is willing to sign a contract to this agreement, and also it will carry through with any other owner if he sells the property. Matt Munderloh asked what his legal description was, Greg did not know. Matt will draft the agreement for Greg and any successor to be responsible for any maintenance for the line. Kirschenman asked Greg if he could just reroute the line now? Greg stated that he really does not see any issues as of now with the line. With Commercial property the owner can build right on the property line. It was asked if we could sell that part of the main to Greg, Matt stated we do not really want to do that, there are Statutes that prohibit this. Matt will draw up the Maintenance and Hold Harmless Agreement for that part of the Village Infrastructure that will run with the land and have it ready for the February meeting. Anderson asked if 30 years down the road, will the Village be covered by this agreement? Matt stated it will run with the land. Garrett Johnson-Bidding Document for Highway 75 Water Main Project. 3. Garrett came to the table to discuss the Highway 75 Water Line Extension Project last October. The Village received the permits from the State on November 27, 2024 that is good for two years, and the right-of-way permit from the NDOT on December 4, 2024 that is good for one year. This project is above the $30,000.00 threshold, so there has to be a Board recommendation to put this project out for bids. Garrett stated if we need to apply for an extension on the permits, we can do this. Troutman suggested tabling this until August 2025 meeting due to this project not being in the budget. If there is another issue with this water line, we will have to do something sooner. Garrett stated when the 2nd Avenue lift station project is completely finished, he will have to do a close out. There has been a company that is trying to get a permit to add fiberoptics. He has been trying to get a permit from them that they need to cross over into Iowa and also the NDOT. They have not provided that to him. The NDOT knows nothing about this. Garrett wants the Village to be leery in signing the permit. The Clerk stated they received two diggers hotline requests from the company. The Clerk asked what we should do if they start the work without our permit? Garrett stated we would get the Village Attorney involved. While Garrett was here, they asked about the Walk Bridge, Garrett suggested the structural engineer that we have for the Broadway Bridge, to have him/her look at it. Garrett will look at it, but he is not a Structural Engineer. Garrett did state there could possibly be a FEMA project, due to it being from the flooding. 4. Park and Tree Board Annual Appointments. Village Attorney Email. Per Matt Munderloh neither of these boards are required by State Law, and so we don’t have to fill these vacancies. Matt doesn’t think the board should repeal Code sections 32.06 (tree board) and 32.04 (Park board). If an issue were to ever come up where the input of either board would be appropriate, we could fill vacancies anytime. Troutman made motion to dissolve the Park and Tree boards. Hightree seconded the motion. Roll Call: Anderson-yes, Kirschenman-yes, McCullock-yes, Troutman-yes, Hightree-yes. 7) NEW BUSINESS: 1. Peggy Haeffner and Judy Connealy-Present Proposal for Projects at Beck Park that will be Funded by the Carson Gift. Peggy and Judy came to the table. Beck Park Enhancement Funded by The Carson Gift. The Carson Gift has already agreed to fund the City Hall Kitchen Renovation, City Hall Acoustic Panels (upstairs and downstairs) Outdoor LED Marquee Sign to promote the Village events, etc. They have a couple of projects that they would like the board to consider. Pending approval: Improve the lighting the Park Shelter by replacing and adding 30 new vapor lights. Improve the hydrant area on the west side of the Park shelter by replacing the existing hydrant and add a 4 foot square pad with a drain. Hightree made a motion to allow the The Carson Gift to fund these projects at Beck Park. Troutman seconded the motion. Roll Call: Anderson-yes, Kirschenman-yes, McCullock-yes, Hightree-yes, Troutman-yes. There are some other projects The Carson Gift is working on also, and as soon as they get everything put together they will come back to the board. 2. Lee Valley Farm Sale, February 20, 2025 – Dump Truck and Jetter. Anderson stated that it is not worth getting the dump truck going to get it there. Troutman stated he had a gentleman message him about the dump truck and the honey wagon and offered $1,500.00 for both. Kirschenman made a motion to sell the dump truck and the honey wagon for $1,500.00. Hightree seconded the motion. Roll Call: Anderson-yes, McCullock-yes, Troutman-yes, Kirschenman-yes, Hightree-yes. The Jetter will go to Lee Valley. 3. Police Shed Door Bid from Bonine. The bid from Bonine for a 16’ x 7’ manual standard white door that is scratch and dent is $2,270.00. Price includes remove and haul of the existing door, instillation of the new door. Troutman stated that we could possibly add a side mount opener in the future. Troutman made a motion to approve the bid for the garage door for $2,270.00 from Bonine. Hightree seconded the motion. Roll Call: Anderson-yes, Kirschenman-yes, McCullock-yes, Troutman-yes, Hightree-yes. 4. Ordinance #01-25-Changing Meeting Time to 4:30 PM. The Clerk read Ordinance 01-25. ORDINANCE NO. 01-25 AN ORDINANCE OF THE VILLAGE OF DECATUR, NEBRASKA, ESTABLISHING REGULAR MEETINGS OF THE VILLAGE BOARD SHALL BE HELD ON THE SECOND THURSDAY OF EACH MONTH AT THE HOUR OF 4:30 P.M., PROVIDED A QUORUM TO CONDUCT BUSINESS IS PRESENT; REPEALING ALL ORDINANCES, RESOLUTIONS, CODE SECTIONS, AND PARTS THEREOF IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. WHEREAS the Board of Trustees shall, by ordinance, fix the time of holding its regular meetings, pursuant to Neb. Rev. Stat. § 17-204, as amended; BE IT ORDAINED BY THE CHAIRPERSON AND BOARD OF TRUSTEES OF THE VILLAGE OF DECATUR, NEBRASKA: Section 1. The meetings of the Village Board of Trustees shall be held at the regular meeting place. Regular meetings shall be held on the second Thursday of each month at the hour of 4:30 p.m. Section 2. At all meetings of the Board of Trustees, a majority of the members shall constitute a quorum to do business. A smaller number may adjourn from day to day and may compel the attendance of absent members in such manner and under such penalties as the Board may prescribe by ordinance. Section 3. At the hour appointed for the meeting, the Village Clerk shall proceed to call the roll of members and announce whether a quorum is present. If a quorum is present, the Board shall be called to order by the Chairperson. In the absence of the Chairperson, the meetings shall be called to order by the Chairperson pro tempore. Section 4. Any other ordinance, resolution, Code section, or part thereof passed and approved prior to the passage, approval, and publication or posting of this Ordinance and in conflict with its provisions is hereby repealed. Section 5. This Ordinance shall take effect and be in full force from and after its passage, approval, and publication or posting as required by law. Troutman made a motion to adopt Ordinance 01-25. Hightree seconded the motion. Roll Call: Anderson-yes, Kirschenman-yes, McCullock-yes, Trotman-yes, Hightree-yes. Passed and approved this 9th day of January, 2025. Lance Anderson Chairperson ATTEST: Therese Magill Village Clerk 5. Rod Nelson-Resignation from Planning Commission. Rod Nelson gave his resignation from the Planning Commission effective January 10, 2025. No one had any questions from Nelson as far as his resignation. Nelson stated that the updating of the Comprehensive Plan is long overdue. Nelson also stated he cannot due it by himself, no one wants to come to the meetings. Troutman made a motion to accept Rod Nelson’s Resignation from the Planning Commission. Kirschenman seconded the motion. Roll Call: Anderson-yes, Hightree-yes, McCullock-yes, Troutman-yes, Kirschenman-yes. 6. Appoint Marjean Hightree to the Maple Villa Board. Anderson asked Krutilek if there was an opening on their board? Krutilek stated there is. Anderson asked if Marjean Hightree is the person they recommend? Krutilek stated it is. Troutman made a motion to approve MarJean Hightree to the Maple Villa Board. McCullock seconded the motion. Roll Call: Anderson-yes, Kirschenman-yes, Hightree-abstain, Troutman-yes, McCullock-yes. 7. Comprehensive Planning Program. Comprehensive Planning Program with Hanna:Keelan Associates in the amount of $24,000.00. This includes the Comprehensive Plan, Zoning Regulations, Subdivision Regulations, Blight and Substandard Study. Without the above things being updated it can affect any grants that the Village may apply for. The board is concerned about funding these updates. Hanna:Keelan stated that the Village could pay for this study over two fiscal years. Hightree made a motion to approve the Comprehensive Planning Program with Hanna:Keelan Associates in the amount of $24,000.00. Kelly Adamson Wiese with Three Rivers Housing and Development stated we should ask our bank if they can help with the cost also. Anderson asked if the Village has a grant writer? The Village does not. Anderson stated to ask Peter-Kiewit and Burt County Public Power. Troutman seconded the motion. Roll Call: Anderson-yes, Kirschenman-yes, McCullock-yes, Hightree-yes, Troutman-yes. 8) CORRESPONDENCE AND ANNOUNCEMENTS 1. Next Regular Board Meeting February 13th, 2025 at 4:30 PM. 2. Town Board Training, January 20,2025. Lyons, NE 5:00PM to 9:00PM. Kirschenman, Anderson and Troutman stated that they would go to the training. 3. Are there any questions or comments from the audience? There were none. Anderson stated that Larry and himself went and looked at mowers for the Village. Julie Metcalf asked what can we do about the back door being unlocked all day. Troutman stated it is a community building also. Kirschenman stated that the middle door used to have an alarm that would detour people from coming in, but it hasn’t worked for a long time. The Village will check into this. 9) APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS: 1) Claims preapproved by Troutman, Hightree and Anderson. 2) Motion to Approve the Claims as submitted Troutman made the motion to approve the claims as submitted. Kirschenman seconded the motion. Roll Call: Anderson-yes, Hightree-yes, McCullock-yes, Troutman-yes, Kirschenman-yes. 10) MOTION TO ADJOURN THE REGULAR MEETING: Troutman made the motion to adjourn the meeting. Hightree seconded the motion. Adjournment Time 7:17 PM. Lance Anderson Chairman Therese M Magill Village Clerk CLAIMS REPORT- January 2025 Barco-$76.84, Blue Cross-$3,633.60, Bomgaars-$98.97, Border States-$1,030.04, Braniff Service-$65.58, Burt County Public Power-$24,330..39, Burt County Sheriff-$49.66, Cass Plumbing-$582.12, CNH Capitol-$823.08, Decatur Express-$447.86, Elite Computers-$196.90, First Nebraska Bank-$978.75, Gworks-$8,400.00, Hometown Leasing-$183.331, Johnson & Mock-$927.20, Joyce McCullock-$178.60, King Disposal-$3,938.00, Lane’s Repair-$927.32, Love Signs-$200.00, Lyons Mirror-Sun-$248.17, Midwest Lab-$253.15, Mutual of Omaha-$23.76, Nebraska Department of Revenue-$3,401.45, Nebraska Public Health Lab-$30.00, Northeast Nebraska Telephone-$523.87, Northeast Schools-$20.00, One Call-$4.76, One Office Solutions-$58.85, O’Reilly’s-$97.38, Postmaster-$32.80, Rasmussen Lumber-$168.00, Petty Cash-$103.04, RXC Tires-$482.66, Signa-Pay-$10.00, Verizon-$53.03. Total Accounts Payable: $52,585.114. Payroll/FICA/State Taxes: $20,252.62. Report Total: $72,837.76. ZNEZ LMS 01-23-25
