Minutes of the Burt County Board of Supervisors The Burt Co. Board of Supervisors met in July 12, 2022 in the Boardroom of the Burt Co. Courthouse in Tekamah, NE. Notice was given in the Lyons Mirror-Sun, on a 1st floor bulletin board in courthouse and on Co.’s Website. A proof of publication is on file with the Co. Clerk. The following members were present: David Schold, Kevin Tobin, Gary “Bird” Swanson, Carl Pearson and Ted Connealy. Dale Webster arrived at 1:10 p.m. and Paul Richards arrived at 1:30 p.m. The meeting opened with the pledge of allegiance at 9:00 A.M. Chairman Schold informed the public that the Open Meeting Act was posted. The agenda was approved… motion Connealy, Pearson. The minutes of the June 28, 2022 Board of Supervisors and Board of Equalization meetings were approved… motion Swanson, Connealy. June office reports, Sheriff’s Quarterly Report, Treasurer’s 6 & 12 month report, Fund Balances and Receipts of $1,220,410.75 were all approved… motion Connealy, Pearson. COMMUNICATIONS (2): (1) The Burt Co. salaries will be published in July per §23-122. (2) NACo -ARPA funds ‘final rule overview’ was placed on file. Chairman Schold signed a Management Rep Letter for Ritterbush & Piotrowski for Burt Co 2021-22 Audit. CDBG -MVS: Jeff Christensen with NE Nebr Ec. Dev. District (NENEDD) explained addl required paperwork for the CDBG Midwest Vet Services (Oakland) grant funding. The board passed a motion to Ratify the Subrecipient Duplication of Benefits (DOB) Policies and Procedures for Community Development Block Grant – Coronavirus (CDBG – MVS)… motion Swanson, Connealy, Roll Call: Ayes – Tobin, Swanson, Pearson, Connealy and Schold. Nays – none. Absent for vote – Richards and Webster. Fund 0900 & Fund 0990 - Grant Applications: four grant applications were approved… Fund 0900 Demo Grants (#1) for Cynthia Tompkins (461 W.8th, Decatur), $5,250.00 (50 % low bid); and (#2) Joyce Faust (101 S. Logan, Oakland), $4,000.00 (50 % low bid); Both approved… motion Connealy, Tobin. By roll call vote: Ayes – Tobin, Swanson, Pearson, Connealy and Schold. Nays – none. Absent for vote – Richards and Webster. Fund 0990, Lodging Tax Grants (#3) $500.00 for Pheasant Bonanza for magazine advertising; and (#4) $50.00 + freight costs for Loess Hills RC&D for the purchase of launch signs to be placed at Logan Creek -Oakland City Park; Both Promo Grants approved… motion Connealy, Tobin. By roll call vote: Ayes – Tobin, Swanson, Pearson, Connealy and Schold. Nays – none. Absent for vote – Richards and Webster. Burt Co. credit card policy update: the board confirms approval of two (2) Burt Co. credit cards to be kept in a lock box in the Co. Clerk’s office and may be used for travel and for situations where invoicing is not an option. The credit cards can be requested by dept heads and will be checked out and returned to the Clerk’s office. No one will hold/carry in their possession a Co. Credit Card permanently. Approved upon motion Pearson, Swanson. By roll call vote: Ayes – Tobin, Swanson, Pearson, Connealy and Schold. Nays – none. Absent for vote – Richards and Webster. The cards will be under one FNBO Business Visa account for Burt Co. Courthouse. The board instructed the departments to do all they could to have their vendors invoice the County for purchases/services and advised that all purchases using credit cards must have itemized receipts attached to credit card invoice with their claims. Special designated liquor license: approved SDL for Nelson’s Food Pride to serve at a wedding at Harvest Moon (Oakland) on August 8, 2022… motion Swanson, Connealy, By roll call vote: Ayes – Tobin, Swanson, Pearson, Connealy and Schold. Nays – none. Absent for vote – Richards and Webster. Zelle HR Contract: The County’s Employee Manual/Handbook update process has been completed, and the board voted to end Burt Co.’s monthly contract with Zelle HR as of August 31, 2022… motions Pearson, Connealy. By Roll Call Vote: Ayes – Tobin, Swanson, Pearson, Connealy and Schold. Nays – none. Absent for vote – Richards and Webster. ZONING: Discussions were held regarding the problems that arise when citizens are not applying for zoning (building) permits; the board agreed that keeping permit costs low while assessing higher penalties may be a way to help alleviate the issues. Connealy made a motion to raise the penalty for not obtaining a permit to ‘5 times the permit fee + the cost of the original permit’, Swanson seconded; the motion passed By Roll Call Vote: Ayes – Tobin, Swanson, Pearson, Connealy and Schold. Nays – none. Absent for vote – Richards and Webster. The new penalty guidelines will be effective August 1, 2022 and will be reflected on the Burt Co. Zoning Permit Fee Schedule. Interoffice policies and procedures for information sharing of zoning permits will be reviewed between the Planning & Zoning and the Assessor’s offices. The board reviewed a draft of a possible contract with Mary Loftis for a Medicare Education and Assistance Program she is proposing to offer for Burt, Dodge and Washington Co.. The costs were reviewed for budget prep purposes; not action was taken on the Contract at this time. Burt Co. 2021-2022 Fiscal Year End Business: RESOLUTION #2022-11 -911 Set Aside Funds. WHEREAS there is a balance of $39,090.60 in the E-911 (2913) fund from the 2021-2022 fiscal year AND WHEREAS Burt County has earmarked this monies for the purchase of new equipment and upgrades to the 911 system; AND WHEREAS this is in compliance with rules and regulations set forth by the Public Service Commission. NOW THEREFORE BE IT RESOLVED by the Burt County Board of Supervisors that $30,000.00 from the E-911 (2913) fund be transferred to the (2914) holding fund in order to be held and earmarked for the purchase of new equipment and upgrades to the 911 system. DATED this 12th day of July, 2022. Resolution #2022-11 was adopted… motion Connealy, Pearson. By Roll Call Vote: Ayes – Tobin, Swanson, Pearson, Connealy and Schold. Nays – none. Absent for vote – Richards and Webster. ROADS: Ann Chytka, Highway Superintendent Road Maintenance Contracts with Nebraska Game and Parks: Connealy made a motion to sign (2) contracts with Nebraska Game and Parks Commission; Burt Co. will be paid $140.00/hour for road maintenance inside the Summit Lake SRA and Pelican Point SRA. Motion was seconded by Pearson, motion passed By Roll Call Vote: Ayes – Tobin, Swanson, Pearson, Connealy and Schold. Nays – none. Absent for vote – Richards and Webster. 2022 Overlay Projects: Bids were opened and no action was taken at the June 28, 2022 meeting. Options for adjustments to those bids were reviewed today. Pearson made a motion to reject all of the June 28, 2022 bids, Swanson seconded and motion passed By Roll Call Vote: Ayes – Tobin, Swanson, Pearson, Connealy and Schold. Nays – none. Absent for vote – Richards and Webster. The board directed Chytka to re-bid for: patching CoRd. H (C-11(364)); patching CoRd. L (C-11(437)); patching CoRd. 21 (C-11(362)); overlay on Summit Rd. (C-11(442)); and overlay on CoRd. L (C-11(437)). Public Comment: Bill Price: (a) reported that he had attended one of Mary Loftis’ Medicare workshops and found it very helpful. (b) wished the board good luck with roads budgeting in the coming year with the high oil/fuel costs. 2022-2023 FY Budget: The meeting continued into the afternoon while the Board reviewed budget requests for the 2022-2023 fiscal year and met with officials and department heads to discuss their budgets. Initial requests will be submitted to Mytty Consulting (budget authority hired) and changes may be made after seeing initial budget projections. The meeting was adjourned at 4:27 P.M. Next Meeting(s): July 22, 2022 BOE – 2022 Protest meetings. July 28, 2022 -the next Board of Supervisors meeting SARAH J. FREIDEL BURT COUNTY CLERK ZNEZ LMS 7-21-22
