VILLAGE OF DECATUR REGULAR BOARD MEETING April 13th, 2023 @ 5:30 PM NOTE: Everyone must use the microphones at the table. The audience must be quiet during the meeting. If you want to ask a question and you are not on the agenda, you must raise your hand, get permission from the Chairman, and come to the microphone before speaking. If you are on the agenda the same rule applies. THE VILLAGE BOARD HAS THE RIGHT TO MODIFY THE AGENDA AT THE REGULAR MEETING WHEN CONVENED. MEETING IS OPEN TO THE PUBLIC. A COPY OF THE OPEN MEETINGS ACT IS LOCATED ON THE NORTH WALL. A COPY OF THE MEETING NOTICE WAS POSTED AT THE CITY HALL, POST OFFICE, FIRST NEBRASKA BANK, AND DECATUR EXPRESS. Guests signing in were: Judy Connealy-Future of Decatur Foundation, Kayla Logeman-Maple Villa, KC Bang-Police Department, Shaun Muncy-Police, Carrie Maryott-Future of Decatur Foundation, Aleta Jessen, Debbie Maryott, Alex Mathewson, Mike Mathewson, Austin Maryott. 1) REGULAR MEETING CALLED TO ORDER BY CHAIRMAN SIECKE. Roll Call: Hightree-yes, Kirschenman-yes, Siecke-yes, Troutman-yes, Warren-yes. Quorum Present-yes 2) EXCUSE BOARD MEMBERS NOT ATTENDING THE MEETING: Roll Call: Hightree-yes, Kirschenman-yes, Siecke-yes, Troutman-yes, Warren-yes. 3) AGENDA AND MINUTES OF THE PREVIOUS MONTH'S MEETING RECEIVED: Roll Call: Hightree-yes, Kirschenman-yes, Siecke-yes, Troutman-yes, Warren-yes. 4) APPROVAL AND/OR CORRECTION AND SUSPENDED READING OF THE PREVIOUS MONTH MINUTES. There were none. Roll Call: Hightree-yes, Kirschenman-yes, Siecke-yes, Troutman-yes, Warren-yes. 5) REPORTS OF OFFICERS, BOARDS AND OR COMMITTEES: 1) Police: Monthly Report A. Police Chief Bang came to the table and gave the board members the police report. He has heard rumors that people are being targeted, he explained that no one is being targeted, that the officers are running radar on the highway like the board asked. Chief Bang asked if we could have the speed sign checked out? Warren stated that we have a lot of kids driving ATV’s and 4-wheelers, asked Chief Bang if they could keep an eye out for this. B. Shaun Muncy-Police Officer Application. Officer Muncy came to the table to speak with the board members. He has been an officer for 3 years. He has a ranch in Nebraska, and he wants to work part-time to keep his certification current, so he would like to work part-time for Decatur. He would stay with another officer if he works weekends. He would work more in the summer, than the winter. He has most of his own equipment to use. Troutman made a motion to hire Shaun Muncy as part-time police officer. Hightree seconded the motion. Roll Call: Kirschenman-yes, Siecke-yes, Warren-yes, Troutman-yes, Hightree-yes. Officer Muncy asked the board what the boards priorities for them? Siecke stated the speeding on the highway, due to a lot of elderly people crossing the street, illegal use of an ATV and UTV’s, semi’s use their engine brakes through town. Troutman stated the illegal drugs in town, which the officers that we have been working on this. 2) Lights: Monthly Report There are 5 possibility 6 utility poles that need replaced. Troutman made a motion to replace the utility poles that need replaced. Hightree seconded the motion. Roll Call: Kirschenman-yes, Siecke-yes, Warren-yes, Troutman-yes, Hightree yes. There is a transformer that needs replaced on east 12th street. To order a transformer they are 5 years out. We have one transformer, but it is too big to replace the one that is going bad. Troutman brought up the problem with squirrels climbing the poles and blowing breakers. They discussed putting metal on the utility poles to keep this from happening. 3) Water & Sewer: Monthly Report A. NDEE Letter for wastewater testing. We received a letter from the Department of Environment and Energy. The Department is doing free testing of PFAS (family of man-made chemicals that have been widely used for decades.) PFAS are extremely stable and do not break down in the environment. The testing has been done for the Village and we are waiting on the results. B. Bid for overhead door at the water treatment plant. Received a bid from Bonine Garage Doors for replacing the overhead door at the water treatment plant. $3,895.00. (1) - 12'0" x 10'0" CHI 3285 Series Door (Micro Groove Panel, 2" Steel Back Polystyrene Insulation, 10 R-Value) with 2" Low Headroom Track, (1) 24x12 Window, (1) Strut, and White Finish. (1) - Liftmaster 8164W Chain Trolley Operator with (1) Remote. Hightree made a motion to approve the bid for the door without the opener. Warren seconded the motion. Roll Call: Kirschenman-yes, Siecke-yes, Troutman-yes, Hightree-yes, Warren-yes. 4) Parks: Monthly Report – No Income. We have 8 campers at the park. The Board discussed putting in the speed bumps for the park again. Discussed the property at 270 East 10th Street. The Police Officer will post the Cease-and-Desist Letter on the campers that are parked there. 5) Streets: Monthly Report A. April Highway Allocation-$7,653.12. B. January 2023 Sales Tax $10,593.77 - 1/2 to LB840. C. 3rd Distribution of Municipal Equalization - $3,443.81 D. NDOT letter for upcoming projects. You can look it up on the NDOT website. E. Board Chairman Siecke, Board Street Commissioner Kirschenman and Street Superintendent Ann Chytka met with Knife River on March 22, 2023 to go over streets that need repair. F. Surveying has been done for the bridge on Broadway. 6) Sears Center: Monthly Report A. Committee for Exercise Equipment is to meet on March 21st at 6:30 PM at the fitness center. 6) OLD BUSINESS: 1. Carrie Maryott-Splash Pad (One-time payment for maintenance and upkeep of Splash Pad). Carrie stated that the Splash Pad should be open the first part of May and the dedication will be held over Riverfront Days. Carrie Maryott and Judy Connealy came to the table to discuss the one-time payment from the Future of Decatur Foundation for the maintenance and upkeep of the Splash Pad. The letter is available at the Village Office from the Foundation for the one-time payment. The $5,000.00 will be put into the General account under its own account number. Kirschenman had some concerns about how long this money will last? Siecke stated that there should not be a lot of maintenance to the Splash Pad. There will be training for the maintenance crew for winterizing. There will be a 4-foot fence around the Splash Pad. There was discussion about what to do between the pad and the fence. Hightree made a motion to accept the one-time payment from the Future of Decatur Foundation in the amount of $5,000.00 for upkeep and maintenance of the Splash Pad. Troutman seconded the motion. Roll Call: Kirschenman-no, Siecke-yes, Warren-yes, Hightree-yes, Troutman-yes. 2. Aleta Jessen-LB-840 Application Aleta Jessen came to the table to discuss a grant from the LB840 to add a living-quarters to her business (Rivers Edge). Her bids were Christensen Electric for $5,000.00 for electrical work, Construction Company for $20,700.00 (this includes framing, drywall), and Griffith Plumbing for $1,080.70 for plumbing work. LB840 grant can only be for half of the bids. Half of the bids is $13,390.35. Warren made a motion to approve $13,390.35 for adding a living-quarters to her business. Hightree seconded the motion. Roll Call: Kirschenman-yes, Siecke-yes, Troutman-yes, Warren-yes, Hightree-yes. 7) NEW BUSINESS 1. Kayla Logeman-New Maple Villa Board Member. A previous Maple Villa Board member has resigned from their board. Jeanice Bowers has asked to be a replacement. Kayla came to ask the board to accept her name for board member. Warren made a motion to accept Jeanice Bowers name for the Maple Villa Board. Troutman seconded the motion. Roll Call: Hightree-yes, Kirschenman-yes, Siecke-yes, Warren-yes, Troutman-yes. 2. Audit Presentation from Williams & Co. Chad from Williams & Co came to the table to go through the 2021-2022 Audit. He went through the Audit with the board members. A copy of the audit is available at the Village Office. 3. Layne Granite Bid for West Well Flow Meter Replacement for the old well. If we do not replace the Flow Meter, we will not be able to use that well. Layne Granite submitted 2 different bids for replacing the flow meter. Bid 1 $4,964.00 Bid 2 $6,542.81 Hightree made a motion to accept Bid 1 in the amount of $4,964.00. Troutman seconded the motion. Roll Call: Kirschenman-yes, Siecke-yes, Warren-yes, Hightree-yes, Troutman-yes. 4. Extension to Sewer Main in Block 7 (alley). Debbie Marrott, Austin Maryott, Mike Matheson came to the table to discuss the sewer main on Debbie’s property. Siecke explained to them that the Village can not replace their sewer line on the property. That would be setting a precedence, if we did it for them then we would have to do it for everyone. The Clerk will check into LB840 funds for fixing their sewer. 5. Bid for replacing gutters on City Hall building. The Village received a bid for fixing the gutters on the city hall building from Country Gutters in the amount of $1,700.00. This would be repairing existing 6” gutters on he north and south sides of the building, and adding more anchors. Warren asked if we had turned the gutter damage into our insurance? The Clerk will call KH Insurance tomorrow to see if they will cover the damage. Kirschenman made a motion to accept the bid from County Gutters in the amount of $1,700.00. Hightree seconded the motion. Roll Call: Siecke-yes, Troutman-yes, Warren-yes, Kirschenman-yes, Hightree-yes. 6. Maintenance Worker Application. We received 1 application for maintenance worker. Troutman made a motion to go into executive session to discuss the application for maintenance worker at 7:35 PM. Kirschenman seconded the motion. Roll Call: Hightree-yes, Siecke-yes, Warren-yes, Troutman-yes, Kirschenman-yes. Troutman made a motion to come out of executive session at 7:43 PM. Warren seconded the motion. Roll Call: Hightree-yes, Kirschenman-yes, Siecke-yes, Troutman-yes, Warren-yes. 7. Bids for Street Work. The Board received one bid from Knife River. There are 2 options for 12th Street (Broadway to 4th Ave). The Board discussed the bid. They asked the Clerk to find out if Knife River would split the payment into this budget year and the next budget year? The bid with the two options is (Option 1 is $403,570.00, Option 2 is $347,378.50). The bid sheet is available at the Village office for viewing. The Board will decide at a later date at a special meeting, after the question is answered about splitting the cost into 2 budget years. 8. Part-Time Mowing. Troutman stated that Randy Magill would help again this year, and Warren stated that Roger Smith would try it. Skylar McMullin has an application and will bring it in tomorrow. 9. Work on Basket Truck. Hydraulic Equipment came to work on the lift truck, all he did was replace a handle. Altec came and stated that all the work that was quoted before does not need to be done. It was decided to call Hydraulic Equipment and let them know that we have another company that is going to do the work on the lift truck. 10. Conex Containers. Rogers Sod put in a Conex container without a permit. Rogers Sod has filled out their building permit application and waiting on payment. Siecke stated that he really does not want to allow these containers in residential areas. The question is do we need to do an Ordinance or Resolution for this item. 11. Justin Boden-Use part of the west sidewalk for an outside beer garden. Justin came to the table and asked permission to put a fence on the west side (on the sidewalk) of Broadway Brothers so that people can sit outside in the summer. He stated he was going to add it to his liquor license. He would leave 3 feet of sidewalk for people to walk. Hightree made a motion to allow a fence in front of Broadway Brothers for an outside sitting and beer garden area and leave at least 3 foot of walking area on the sidewalk, and will take it down in the winter. Kirschenman seconded the motion. Roll Call: Siecke-yes, Troutman-yes, Warren-yes, Hightree-yes, Kirschenman-yes. 12. Pickle Ball Court (part of the Basketball Court). The Clerk had a phone call from a citizen today to ask if it would be possible to paint a part of the basketball court for a pickle ball court? This resident owns a sporting good store and they stated they would order the net for their cost. The board stated at this time they would pass on doing this until there is more interest. 7) CORRESPONDENCE AND ANNOUNCEMENTS 1. Next Regular Board Meeting, Thursday, May 11, 2023 at 5:30 PM. 2. Red Barn Vet Clinic will be here April 18th from 6:00 PM to 7:00 PM at the city hall. 3. Intact Insurance will be our new commercial and worker’s compensation company beginning June1, 2023. 4. Weather permitting the dump will be open April 1, 2023, and will be open the 1st and 3rd weekends. Saturday 8:00 AM to 12:00 PM. Sunday 12:00 PM to 5:00 PM. 5. Cleanup Day is May 20, 203 from 8:00 AM to 12:00 PM. 6. Are there any questions or comments from the audience? Kirschenman asked about remodeling the kitchen at the Sears Center. It is actually in the kitchen in basement at City Hall that needs remodeled. Troutman has some contacts to see if we can find another company to do our fire suppression systems at the City Hall and the Sears Center. Warren stated that we maybe should ask for bids from other Audit companies also. 9) APPROPRIATIONS AND CONSIDERATION OF THE CLAIMS: 1) Claims preapproved by Hightree and Warren. 2) Motion to Approve the Claims as submitted Hightree 2nd by Troutman. Roll Call: Kirschenman-yes, Siecke-yes, Warren-yes, Hightree-yes, Troutman-yes. 10) MOTION TO ADJOURN THE REGULAR MEETING: Motion to adjourn the meeting: Troutman 2nd Warren Adjournment Time 7:51 P. M. Mark Siecke Chairman Therese M Magill Village Clerk CLAIMS REPORT- March 2023 AgriVision-$128.77, Ann Larson-$72.00, Aqua Chem-$662.00, Blue Cross Blue Shield of Nebraska-$2,387.97, Bomgaars-$664.61, Border States-$29.47, Burt County Public Power-$28,825.67, D&M Repair-$65.65, Decatur Express-$465.38, First Nebraska Bank-$2,972.44, Floor Maintenance-$100.04, Gilmore & Associates-$1,402.50, Hometown Leasing-$164.07, Jack’s Uniforms-$309.70, Johnson & Mock-$102.50, JP Morgan Chase Bank-$2,785.00, King Disposal-$3,803.66, Lanes Repair-$2,609.17, Layne Granite-$13,056.00, Lyons Mirror-Sun-$163.11, Menards-$125.83, Midwest Labs-$252.15, Mutual of Omaha-$21.60, NENEDD-$18.75, Nebraska Department of Revenue-$3,627.59, Nebraska Public Health Lab-$31.00, NNTC-$497.42, One Call-$5.98, One Office Solutions-$198.95, Sapp Brothers-$1,463.88, Security Shredding-$35.00, Signapay-$10.00, Uline-$171.33, Verizon Wireless-$178.76, Williams & Co. $11,145.00. Total Accounts Payable: $78,087.37 Payroll/FICA/State Taxes: 03/02/2023 through 04/07/2023: $18,9023.20 Report Total: $96,110.57 ZNEZ LMS 04-27-23
